Transactions¶
Transactions are the operational records that Bizak uses to move business activity into accounting and reporting.
This section gives a cross-module view so users understand how the major workflows connect.
Transaction families¶
| Family | Examples | Output |
|---|---|---|
| Sales | Estimate, order, invoice, credit memo, return | Revenue, receivables, stock changes |
| Procurement | Purchase order, receipt, bill, vendor credit | Payables, stock intake, supplier balances |
| Payment | Customer receipt, vendor payment | Cash or bank movement, outstanding settlement |
| Finance | Journal entry, budget, expense report, opening balance | Direct accounting impact |
| Inventory | Transfer order, fulfill reference, adjustment | Stock movement and valuation |
Sales workflow example¶
- Create an opportunity or estimate
- Confirm the sales order or invoice
- Fulfill the goods or service
- Receive payment
- Review customer ledger and sales reports
Example¶
A customer orders 10 printers. Bizak can track the estimate, sales order, invoice, payment, and final receivable position in separate but connected steps.
Procurement workflow example¶
- Create a purchase order
- Receive goods
- Enter the vendor bill
- Apply credits if needed
- Review the vendor ledger and procurement reports
Example¶
A supplier delivers 100 cartons of stock. The purchase order, goods receipt, and vendor bill should all align so accounting and inventory remain consistent.
Payment workflow example¶
Customer receipt¶
| Field | Meaning |
|---|---|
| Customer | The buyer making the payment |
| Receipt date | When payment was received |
| Payment mode | Cash, bank, cheque, transfer, or similar |
| Deposit account | Where the money is going |
| Amount received | Value collected from the customer |
| Invoice selection | Which open invoices to settle |
| Unallocated amount | Amount left as advance or credit |
Vendor payment¶
| Field | Meaning |
|---|---|
| Vendor | The supplier being paid |
| Payment date | When the payment is recorded |
| Payment mode | Cash, bank, cheque, transfer, or similar |
| Account | Source account for the payment |
| Amount paid | Total value sent to the vendor |
Finance workflow example¶
| Entry | Debit | Credit |
|---|---|---|
| Salary expense | 50,000 | |
| Bank | 50,000 |
This type of journal entry is used when the user needs to post directly to the general ledger without going through a sales or procurement form.
Inventory workflow example¶
If a physical count shows that stock is short, the user records an inventory adjustment:
- choose the adjustment date
- select the item
- review current quantity
- enter the adjusted quantity
- save the correction
That adjustment then updates stock reporting and valuation.