Enter Bill¶
This page covers the vendor bill flow. Use it when the vendor invoice arrives.
Before you start¶
- Confirm the purchase order or receipt is ready.
- Confirm the vendor and bill date are correct.
- Confirm the user can post procurement bills.
- Confirm the payment hold and approval settings if they apply.
What the screen tracks¶
| Field | Meaning |
|---|---|
bill_no |
Bill number |
vendor_name |
Vendor name |
address |
Address |
contact_person |
Contact person |
date |
Bill date |
vendor_bill_date |
Vendor invoice date |
due_date |
Due date |
memo |
Notes |
project_name |
Project |
location_name |
Location |
approved_by_name |
Approver |
currency_name |
Currency |
department_name |
Department |
int_procurement |
Internal procurement flag |
next_approver |
Next approver |
procurement_type |
Procurement type |
requisition_type |
Requisition type |
reference_from |
Source document |
reference_receipt |
Linked receipt |
pragyapan_patra_no |
Customs reference |
term_name |
Payment term |
incoterm_name |
Incoterm |
is_imported |
Imported flag |
is_capitalized |
Capitalized flag |
purpose |
Purpose |
is_payment_hold |
Payment hold flag |
is_resubmit |
Resubmit flag |
is_accounting_approval |
Accounting approval flag |
vat_reclass_ref |
VAT reclass reference |
ledger_name |
Ledger |
class_name |
Class |
approval_status |
Approval status |
pp_number |
PP number |
pp_date |
PP date |
lc_number |
LC number |
vendor_bill |
Vendor bill reference |
exchange_rate |
Exchange rate |
base_period_name |
Base period |
cost_allocation |
Cost allocation |
details |
Item lines |
account_details |
Account lines |
landed_cost_details |
Landed cost lines |
lc_detail |
LC detail lines |
What to notice on the bill screen¶
- The vendor, bill date, and due date are the first checks.
- The receipt reference should match the goods received step.
- Payment hold and approval fields can block posting.
- Landed cost lines matter when freight or import costs are part of the purchase.
Example¶
A vendor invoice arrives after goods are received. The accounts team enters the bill, links the receipt, and sets the due date. If the bill needs review, the approval status keeps the process visible.