Skip to content

Journal Entry

This page covers the journal entry flow. Use it when you need to post a manual accounting entry.

Before you start

  • Confirm the ledgers are set up.
  • Confirm the user has finance posting access.
  • Confirm the date and currency are correct.
  • Confirm the journal lines balance.

What the screen tracks

Field Meaning
journal_no Journal number
date Entry date
memo Entry memo
party_id Related party
currency_id Currency
exchange_rate Exchange rate
class_id Class
location_id Location
department_id Department
project_id Project
subsidiary_id Subsidiary
cheque_no Cheque number
cheque_date Cheque date
bill_no Bill number
bill_date Bill date
due_date Due date
is_defer_entry Deferred entry flag
reversal_date Reversal date
journal_entry_details Debit and credit lines

The code validates that debit and credit totals match before the entry is valid.

Example

The finance team posts rent expense at month end. The journal debits rent expense and credits the bank account. The entry keeps the books balanced.